Date: 7 April 2021

ATTENDANCE LIST for 4 th MEETING

• 1. Welcome of Participants
• 2. Presentation of Agenda
• 3. Presentation of Needs Analysis Plan
• 4. Presentation of Need Analysis Guideline
• 5. Discussion How to Apply Need Analysis Steps
• 6. Presentation of Intensive Program (IP) Plan
• 7. Discussion How to Define IP Topics
• 8. Closing
• 9. Appendix

Participant	First Name	Last Name	Country	University	Signature
1	Osman	Titrek	Turkey	Sakarya Univ
2	Mustafa	Bayrakçı	Turkey	Sakarya Univ
3	Gözde	Sezen Gültekin	Turkey	Sakarya Univ
4	Ömer Faruk	Vural	Turkey	Sakarya Univ
5	Jose	Gijon	Spain	Granada Uni
6	Carlos Sousa	Reis	Portugal	Coimbra Uni
7	Albertina	Oliviera	Portugal	Coimbra Uni
8	Michele	Biasutti	Italy	Padova University
9	Carrodo	Petrucco	Italy	Padova University
10	David	Rae	England	De Monfort Uni
11	Reggina	Frank	England	De Monfort Uni
12	Linda	Pavitola	Latvia	Liepaja Uni
13	Ilze	Mikelsone	Latvia	Liepaja Uni
14	Jana	Grava	Latvia	Liepaja Uni
15	Felix Angel	Popescu	Romania	Oradea Agora Uni
16	Dan	Petrica	Romania	Oradea Agora Uni
17	Giovanni	Crisona	Italy	CSCS
18	Enrico	Valori	Italy	CSCS

DETAILS

Welcome of Participants

The meeting lasted for 3 hours via Google Meet Platform. All the partners participated in the meeting. Since this was the fourth meeting, the agenda set on the third meeting was called.

Presentation of Agenda

The first agenda was the steps for applying need analysis. In this context, general objective was to carry out the needs’ analysis concerning creative and entrepreneurship competencies levels of university and high school students, while operational objective was to adapt and validate the appropriate instruments (Entrecom Questionnaire on Entrepreneurship for Students - ECQS_Short version - and Kaufman Creativity Scale for Students) for the target populations of the project in each participant country. The leading organization for this output was Coimbra University. So, Prof. Dr. Carlos de Sousa Reis presented the agenda and chaired the first part of the meeting.

Presentation of Needs Analysis Plan

In this step, firstly, Prof. Reis explained the main frame of the need analysis plan in which target population, sampling method, statistical analysis and data collection tools were addressed in detail. In this sense, the target population is both undergraduate, master, PhD students studying in higher education institutions, and high school students; sampling method is non-probabilistic cluster sampling; statistical analysis is descriptive and correlational analysis; and the data collections tools are Kaufman’s Creativity Scale and EntreCom Entrepreneurship Questionnaire. After this brief information, secondly, Prof. Reis gave detailed information on these titles. Accordingly, the following subjects were addressed. For target population, higher education students would be from all domains (Health Sciences, Social Sciences, Humanities and Exact, Natural Sciences & Technologies) and at undergraduation, master and PhD study levels, while high school students would be at the 11th school year (or equivalent) from the normal path (to access higher education) and professionalizing path (to enter work markets). For the field graduation, clusters would be carried out as Health Sciences: Medicine, Nursing, Pharmacy, Sports, etc., Social Sciences: Psychology, Economy, Education Sciences, Teacher Education, etc., Humanities: History, Philosophy, Geography, Languages and Literature, etc., Exact and Natural Sciences & Technologies: Mathematics, Physics, Biology, Informatics, Engineering, etc. For demographic variables, age, sex, country of schooling, degree in, education level, faculty/department variables would be used. For sampling method, non-probabilistic cluster sampling would be used. To do this, in terms of high school sampling, N for path to access directly Higher Education would be 200 (minimum), while N for professionalizing path– to enter work markets would be also 200 (minimum). In terms of University/Higher Education sampling, N for undergraduate would be 300-400 (minimum), for master would be 150-200 (minimum), and for PhD would be 50-100 (minimum). For statistical analysis, descriptive statistics would be done by using frequencies, percentages, minimum, maximum, mean, median, standard deviation, net graphic for “Kaufman Scale” and “ECQS”, based on the mean for each scale dimension; while, inferential statistics would be done by using correlations between “Kaufman Scale” and “ECQS”, and ANOVA comparative analysis of “Kaufman Scale” and “ECQS” based on field graduation clusters and demographics (age, sex, education levels, field of graduation).

Presentation of Needs Analysis Guideline

In this step, the steps for need analysis application were introduced in detail. Accordingly, the first step was to select the appropriate scales/instruments for assessing creativity and entrepreneurship in order to accomplish needs’ analysis which had been carried out in the third meeting in March. The second step concluded three sub-steps which were (i) to translate the scales/instruments to each partner language from the English version. This translation should be made by a native specialist fluent in English, (ii) to back translate the scales/instruments from each country language into English. This back translation should be made by a native English speaking fluent in the country language, (iii) to discuss the necessary improvements coming from divergences noted in the process of translation and back translation. The third step concluded two sub-steps which were (i) to pilot test ECQS (short version) and Kaufman Creativity Scale with minimum of 20 subjects from the target populations of the project in order to improve questionnaire clarity, questionnaire comprehensiveness and questionnaire acceptability, as well as in order to estimate response time (use the observation grid sent by University of Coimbra team), (ii) to analyze the data and make the necessary changes in the instruments to improve its quality. These second and third steps would be carried out in April 2021. The fourth step was to prepare the entire data collection protocol for the definitive data collection of the NA. Protocol in google form, informed consent, data-collection plan, answer storage links which would be done in May 2021. The fifth step was to carry out the NA study in each partner country with the target groups: high school students – N= 400; higher education students – N=600 which would be carried out in May and June 2021. The sixth and last step was to analyze the data which would be done in July and August 2021.

Discussion How to Apply Need Analysis Steps

In this step, the plan and guideline were discussed in detail. All of the participants expressed their opinions on the context. There were many questions about especially the matters how to adapt scales and apply them students. Since COVID-19 pandemic, the partners thought that adaptation and application would be problematic. For this reason, how to make easier the process for the partners were discussed, and it was suggested that the adapted version of the scales could be used if possible, rather than a new adaptation process. So, each partner would search for the adapted version of the scales to their own language. If so, each of them would ask permission to use them. Meanwhile, Prof. Dr. Osman Titrek was asked to ask permission both of the scales’ original version from their owners, per procuration.

Presentation of Intensive Program (IP) Plan

The second agenda was to introduce IP plan to be carried out in Sakarya, Turkey. To do this, Assoc. Prof. Dr. Mustafa Bayrakcı from Sakarya University made a presentation. In this presentation, the topics of IP budget, programme, activities and student selection criteria were introduced. Moreover, the documents on these topics were uploaded to Basecamp system which is the common platform being used during the project. In terms of IP budget, total budget and budget management were explained in detail. Accordingly, it was explained that the fees will be transferred to each partner since current IP programs are carried out within the total budget of the project. So, it was underlined that the travel budget is entirely under the responsibility of the partners. However, for the effective organization of IP, the partners were evoked that the individual support part must be used together. The partners were informed that Sakarya University Campus is a little bit outside the city, on a hill with a very nice view; especially the part where the dormitories are located has a magnificent view that sees Sapanca Lake and the mountains together, and these dormitories can be used for IP accommodation. Also, it was stated that Sakarya University organizes everything by making the overall budget and calculations, and defining the cost per person and as a group. Also, Sakarya University will announce the total amount to the organizing team, and as the coordinator, it will prepare official documents for each partner signed and give it to coordinators of each partner. In this context, the partners were informed about what Sakarya University will do and which things it will afford. In this sense, it was uttered that Sakarya University will rent dorms from the university; organize all meals and social night; organize all steps like ICLEL Conferences; take all corona protections; arrange all academic and technological materials necessary for lessons and workshops. It was also mentioned that it will afford dorms (single room including all materials and shower including hot water; 3 meals 5 days and Sunday evening meal and Saturday morning breakfast; social night including music; full coffee breaks based on Corona protections; all IP program materials (banners, bags, notebooks, pencils, papers, internet, computer, printer and other necessary materials for workshosp etc.); all hygenic materials for all participants including cologne, masks, packages for coffee breaks, disinfectants etc.; support team, technical staff and other unexpected expenses. For more information about Sakarya University Campus and the precautions about Covid-19 pandemic, it was said that an introductory document was be prepared by Assist. Prof. Dr. Gözde Sezen Gültekin form Sakarya University and shared with all the partners. In terms of IP program, Prof. Bayrakcı explained that it was planned that online education program would be carried out between July 5th – 9th, 2021, while face-to-face education would be done between August 1st – 7th, 2021 in Turkey. Accordingly, a detailed program was presented on Basecamp in which the lessons for online education would be carried out between 6 p.m. and 8 p.m. for each day, while the lessons for face-to-face education would be lasted for between approximately 9.30 a.m. and 5.30 p.m. for each day. In terms of IP activities, Prof. Bayrakcı explained that the deadline for the activities and described what to do for these activities. In this context, he explained the following points. (i) Each partner is supposed to participate in the IP with 7 participants in total. 7 participants may be 2 teachers and 5 students or 1 teacher and 6 students (CSCS 3 participants). (ii) Each partner is supposed to carry out 1 Lesson: 60 minutes, which will be given by academicians or researchers from the partner; 1 Workshop: 60 minutes, which will be guided by academicians, students or both together; 1 introduction of country and/or culture: 40 minutes, which will be made by participant students. (iii) Each partner will arrange and buy the plane tickets etc. in the limits of the budget for travel according to distance to Sakarya. (iv) Each partner will participate in the activities with 7 participants in total. A detailed document on this topic was added on Basecamp. In terms of IP student selection criteria, he generally acknowledged that the students who have intermediate knowledge of English, have motivation for the project, can contribute to the project, desire to improve project activities, are volunteer about participating in the international activities of the project, and have expectations from the project should be choose for the project. A detailed document on this topic was also added on Basecamp.

Discussion How to Define IP Topics

In this step, many points were discussed. First of all, the partners stated that the face-to-face education in Turkey can be a problem, and they will not be able to find students because of Covid-19 pandemic. For this reason, the pandemic situations of the countries were evaluated, and the precautions took for the pandemic by both Turkish Republic and Sakarya University were mentioned. However, the partners couldn’t be sure about the exact date for this education since general travel ban has been going on. So, all the partners decided to talk face-to-face education date at future meeting. Secondly, the partners reckoned online education and the topics to be lectured. Some topic suggestions were presented by Prof. Bayrakcı, but, for a broader approach, the partners were asked to define their topics which will be lectured in online education in one week. All the partners agreed on this decision.

Closing

After all the opinions were shared and discussed, the decisions were remembered again and the points which will be addressed in the next meeting were indicated. Accordingly, the meeting was completed.

Appendix

• Need Analysis Guideline
• Programme of IP in Sakarya
• Description and Calendar of Activities for IP in Sakarya
• IP-Participant Selection Criteria
• Sakarya University Introductory Brochure